Submit Special Issue
After a special issue proposal is approved, the submission phase focuses on attracting, reviewing, and publishing a cohesive collection of manuscripts. JSEM provides structured workflows and editorial support to ensure quality and timely release.
Submission Overview
Special issue submissions should follow standard JSEM author guidelines while aligning with the approved theme. Guest editors work with the journal team to monitor submissions and ensure consistent review standards.
Submission Checklist
Scope Fit
Manuscript matches issue aims and theme.
Author Guide
Formatting, ethics, and data statements complete.
Data Statement
Repository and access details included.
Cover Letter
Identify special issue title.
Workflow
Step 1
Upload files
- Upload manuscripts and supporting files
- Indicate special issue in cover letter
- Editorial screening for scope fit
Step 2
Peer review
- Peer review with guest editor input
- Revision guidance and quality checks
- Decision aligned with journal policy
Step 3
Release
- Copyediting, layout, and proofing
- Open access release with DOI
- Special issue landing page updated
Editorial Support
Quality Controls
All submissions undergo the same ethics and peer review standards as regular issues.
Timeline Management
Guest editors coordinate review milestones to keep the issue on schedule.
Issue Coordination
Coordinate decisions with the editorial office to ensure consistent standards across the issue. Clear timelines help maintain momentum.
Issue Visibility
Accepted articles are promoted together as a collection, improving discoverability for the theme.
Review Consistency
Special issue manuscripts follow the same ethics and peer review standards as regular submissions.
Submission Labeling
Authors must clearly label the special issue in the submission system and cover letter to ensure correct routing and placement.
Revision Discipline
Special issues often operate on fixed schedules. Prompt revision responses keep the issue on track.
Final Proofs
After acceptance, authors must review proofs quickly to keep the special issue on schedule. Delayed proofs can affect the overall issue timeline.
Issue Communication
Guest editors should provide status updates to the editorial office at key milestones to align production resources.
Issue Coordination
Guest editors and the editorial office should align on review schedules, reviewer pools, and decision criteria. Consistent coordination maintains quality across the issue and supports on time publication.
Author Compliance
Confirm that authors follow JSEM formatting, ethics, and data requirements to avoid administrative delays.
Issue Visibility
Consistent titles and keywords strengthen the visibility of the full special issue collection.
Revision Timelines
Prompt revision responses are essential to keep special issue schedules on track. Authors should plan for at least one revision round.
Issue Labeling
Label the special issue clearly in the submission system and cover letter so manuscripts are routed correctly.
Coordinated Release
Special issue articles are published individually once accepted and then assembled into a themed collection. Consistent keywords and abstracts improve the visibility of the full issue. Timely proofs and clear author communication are essential for coordinated release schedules.
Ready to submit a special issue manuscript?
Use the submission system and select the special issue in your cover letter.
