Data Archiving Permissions
Transparent data practices strengthen tropical medicine research and enable reproducibility, reuse, and public health impact.
Data Availability Expectations
Journal of Tropical Diseases and Medicine supports responsible data sharing to improve reproducibility and accelerate discovery. Authors should deposit underlying data in appropriate repositories whenever possible.
If data contain sensitive patient information or legal restrictions apply, authors must describe the limitations and provide a pathway for qualified access.
Archiving Principles
FAIR Data
Make datasets findable, accessible, interoperable, and reusable.
Persistent IDs
Use DOIs or accession numbers for reliable citation.
Sensitive Data
Use controlled access repositories when privacy is required.
Code Sharing
Provide analysis scripts to support verification and reuse.
Recommended Repositories
| Data Type | Repository Options | Notes |
|---|---|---|
| General Data | Zenodo, Figshare, Dryad | Suitable for most datasets. |
| Genomics | GenBank, ENA | Use accession numbers in the manuscript. |
| Clinical Trials | ClinicalTrials.gov | Provide registry ID and links. |
| Code and Scripts | GitHub with Zenodo DOI | Archive a release with a DOI. |
Data Availability Statement
Each manuscript must include a data availability statement describing where data and code can be accessed, or explaining restrictions. Statements should be specific and include repository links or access conditions.
For datasets that cannot be shared publicly, describe the reason and outline how qualified researchers may request access under ethical oversight.
Archiving Workflow
Prepare Data
Clean, document, and format datasets with metadata.
Deposit
Upload to a trusted repository and obtain a persistent ID.
Cite Data
Include links and identifiers in the manuscript.
Update
Provide revised data files if needed during review.
Data sharing supports impact
Clear data access improves transparency and enables secondary analyses that strengthen public health response.
Submit Your Data Ready Manuscript
Ensure your study meets data availability standards and reach global audiences in tropical medicine.
Contact us: [email protected]
Data and Ethics
When working with vulnerable populations or sensitive geographic information, authors should consult local ethics boards and follow privacy regulations. Controlled access repositories are encouraged for restricted datasets.
Data Citation
Cite datasets in the reference list using the repository provided DOI or accession number. Proper data citation enables credit for data creators and supports reuse tracking in discovery systems.
If multiple datasets are used, list each source clearly and describe how the data are linked to the study results.
Embargo and Access Controls
If immediate public release is not possible, authors may request a temporary embargo when permitted by funders or ethics requirements. The data availability statement should specify the embargo duration and access conditions.
For controlled access data, provide clear instructions for qualified researchers to request access and identify the responsible data custodian.
Repository Selection Tips
Choose repositories that provide persistent identifiers, long term preservation, and clear licensing options. Domain specific repositories are preferred when they offer community standards and validation workflows.
When using general repositories, include metadata that describes study location, population, and data collection methods to improve discovery and reuse.
Data Licensing
Apply clear licenses to datasets so users understand how data can be reused. Open licenses are encouraged when ethical and legal conditions allow, and they increase reuse potential for global health teams.
If restrictions apply, describe the license and access conditions in the data availability statement to avoid confusion for readers.
Qualitative and Community Data
For qualitative interviews or community based research, share de identified transcripts or codebooks when possible. If sharing is not appropriate, provide a description of how data were collected and analyzed.
Transparency about methods and limitations helps readers assess credibility even when full data sharing is restricted.
Data Availability Compliance
Editors may request clarification if data statements are unclear or incomplete. Providing clear repository links and access conditions at submission helps avoid delays during review.
If datasets are updated after acceptance, inform the editorial office so that published links remain accurate and readers can access the correct version. Consistent versioning helps readers link results to the exact dataset used in analyses. If a repository changes, provide the updated link. Keep repository files organized so reviewers can locate raw data, processed data, and code quickly with clear folder names and README documentation included.
